Property Management
Scaling a 150‑unit portfolio with automated task scheduling
A regional manager replaced spreadsheets with AI‑generated timelines from leases, improving on‑time work by 36% and cutting manual admin by 12 hours a week.
- Admin time saved
- 12h/week
- On‑time tasks
- +36%
With 150 units across mixed residential properties, the operations team struggled to keep on top of renewals, inspections and ad‑hoc to‑dos. Work lived in spreadsheets and sticky notes, and tasks were easy to miss during busy periods.
Challenges
- Manual spreadsheets required weekly updates and constant follow‑up
- No single source of truth for dates from leases (renewals, rent increases, notices)
- Late tasks caused last‑minute work and poor team visibility
Solution
- Uploaded leases to Leasense for instant extraction of key terms and due dates
- AI generated a complete task calendar with owners, reminders and escalations
- Dashboard views gave the manager a real‑time ‘what’s next’ across the portfolio
Results
- 12 hours of manual admin eliminated per week
- 36% improvement in on‑time completion within the first month
- Renewals and inspections now planned 30+ days in advance
“We no longer chase dates. Tasks appear automatically and everyone knows what to do and by when.”— Regional Operations Manager